AI Systems & Automation
Get back 5 hours every week.
In 30 days — guaranteed.
We map the repetitive work eating your team's time — calls, scheduling, reports, follow-up — and replace it with AI systems that just run. Real, in-production automation, not recommendations or slide decks. We keep working until you save 5+ hours a week.
Want to see it before you commit? Call our AI agent. It runs a structured interview and emails you a written assessment within 48 hours. Free.
Available 24/7 — no hold time, no scheduling
How I got here
I built AI systems for my own businesses first.
Three years ago I was running multiple businesses at the same time. Not as an investor. As the operator. Pool design software, content sites, niche tools, consulting work.
The thing nobody warns you about running that many things is that the work itself isn't the hard part. It's the same five things, repeated, in every business. Phone calls you don't have time to take. Schedules that won't book themselves. Reports nobody reads but everybody needs. Follow-ups that fall through. Admin that scales linearly with revenue.
I tried hiring. I tried VAs. I tried delegating to my team. Every time, cost went up faster than relief did.
So I started building AI systems for the work I personally found most boring. A phone agent that answered after hours. A reporting pipeline. A document redaction tool. Within a year I had one for almost every category of repetitive work in my businesses.
The systems are still running. So is everything they automated.
That's the realization that started Oaken AI. The same work is happening in every small business in America. The people doing it didn't choose to spend their days on it. They just don't have a way out yet. I do. So now I build them.
Ben Brown, founder
What you love
For me: Building systems that automate the boring work
What you are good at
For me: 20+ years of shipping production software
What the world needs
For me: AI that gives small business its hours back
What you can be paid for
For me: AI consulting and automation
The path that put me here. Twenty years of shipping software, ten of my own businesses, and a category of work that AI is uniquely good at giving back to people. The center is where that lives.
Testimonials
What clients say
Unedited excerpts from a recent webinar with Oaken AI and client John Hyre of TaxReductionLawyer.com.
“One of the things Ben will do in his fashion is you sit down and have a conversation — what does your business do, and the processes — and you walk through that, and he starts to think about what process can be automated.”
Source: webinar — How I'm using AI in Business + Investing · published with permission.
Our AI Agent Answers 24/7
Call (913) 354-2268 to experience the same kind of AI system we build for clients.
It will walk through your business workflows, identify your biggest process leaks, and hand off a written assessment within 48 hours. This is not a sales call. It's a free analysis.
Our Methodology
The Value Creation Framework.
Before we build anything, we map your business. The VCF is a structured analysis of your operations — who does what, how long it takes, how often, and what it costs. The output is a ranked list of automation opportunities with ROI estimates, delivered in 48 hours.
Map your team
We capture every role in your business — headcount, wage, department. This becomes the labor baseline for calculating what automation is worth.
Capture activities
For each role, we document the actual tasks: what they do, how long it takes, and how often. A 45-minute task done 15 times a day adds up fast.
Score opportunities
Each activity maps to an Outcome Primitive — a category of work AI handles well. We rank your opportunities by time saved and implementation difficulty.
The work we typically automate
Your assessment ranks these by hours saved and ROI — tailored to your actual operations, not a generic checklist. See the full methodology →
What We've Built
Systems in production.
We run the same AI systems on our own operations before we offer them to clients. Every system below is live and in use.
Document Security
Redactotron
Zero-touch
PII redaction pipeline
Built a production AI document redaction system that automatically strips sensitive data from documents before they leave the organization — no manual review required.
Business Analysis
AI Phone Agent + VCF Engine
48 hrs
workflow assessment
Built the AI agent you just called. It conducts structured discovery interviews, maps workflows to automation opportunities, and delivers a written assessment automatically.
End-to-End Automation
Phone → Reporting Pipeline
Full loop
inbound to dashboard
Automated the full operations loop: inbound calls handled by AI, data captured and classified, exceptions escalated, results surfaced in a live reporting dashboard.
Content at Scale
AI Video & Content Pipeline
60k views
week one, zero manual production
End-to-end AI content system: script generation, voice synthesis, editing, multi-platform distribution, and SEO publishing. Seven sites launched. Runs without human intervention.
Read the case study
John Hyre, Tax Attorney & Investor
Five systems in production: airgapped PII redaction, intake automation, content distribution, AI-drafted support, and a tax-law news brief. The whole engagement walked through in detail.
Free Resource
Not ready to call? Start here.
The 10 tasks AI should be handling in your small business. Each one with what it looks like, how AI handles it, signs you should automate it first, and a specific question to ask any vendor or builder before you write a check.
Read the guide →Free. No email gate. Printable.
Get this guide tailored to your industry.
Tell us what you do and we'll send a customized version of the 10-task guide with examples specific to your operation. Within 24 hours.
Free. No sales call. Reply to the email to talk.
Work With Us
Find the three tasks costing your team the most time.
Call our AI agent at (913) 354-2268 — it will map your workflows and deliver a free written assessment in 48 hours. Or take the online assessment if you prefer.
Approach
How we work.
Discover
AI agent maps your workflows in real time over the phone. No prep, no slides.
Assess
Written report of your top automation opportunities, delivered within 48 hours.
Build
We build a working AI system in your business. Real, in production, not a roadmap.
Iterate
Expand as the capability surface grows. Most clients add two more systems in 90 days.
Discover
Our AI agent conducts a structured interview of your business — roles, workflows, time spent, and outputs. No prep needed. Call from your car if you want.
Assess
Within 48 hours, you receive a written assessment identifying your top 3–5 automation opportunities. Specific, actionable, based on your actual operations — not a generic checklist.
Build
We implement working systems. You see results in days, not quarters. No proprietary lock-in, no platform fees — your code, your infrastructure, your team can maintain it.
Iterate
AI moves fast. We refine and expand your systems as new capabilities emerge. Clients who start with one automation typically add two more within 90 days.
Why Us
We build what we sell.
We build, not advise
Every system we recommend, we've built ourselves — on our own businesses, in production. We don't sell slide decks or roadmaps.
The call is the demo
Our AI agent at (913) 354-2268 is the same type of system we build for clients. Call it to see what's possible before you commit to anything.
Working systems, not slide decks
Phase 1 delivers a real, usable automation in your business. You see results before committing further.
You own everything
No proprietary lock-in. No recurring platform fees. Your data, your code, your infrastructure.
Runs on 10+ live businesses
We operate the same AI systems on our own ventures daily. If it works for us in production, it works for you.
Time savings guaranteed
5+ hours saved per week in 30 days or we keep working for free until you get there.
Ready to find the work AI can take off your team?
Call our AI agent and start your workflow analysis right now. Or take the 2-minute online assessment if you prefer. Either way, you'll know where AI fits in your business within 48 hours.